Translation workflows

Using Weblate raises quality, reduces manual work, and brings everyone involved in the localization process closer to each other. It is up to you to decide how many of Weblate features you want to make use of.

The following is not a complete list of ways to configure Weblate. You can base other workflows on the examples listed here.

Workflow customization

In addition to configuration at Project configuration and Component configuration (as Enable reviews, Enable suggestions, Suggestion voting, and Automatically accept suggestions), the translation workflow can be customized per language.

Site-wide workflow customization can be done while Changing language definitions.

Per-project customization can be done on each language page of the project.

All workflow settings can be overridden, the only limitation is that Enable reviews needs to be turned on and can only be disabled in customization.

The first existing setting applies:

  1. Project-language customization

  2. Language customization

  3. The project/component settings

Note

Please be careful when using site-wide override as that applies to all projects (unless they have own overrides for a given language).

Translation access

The access control is not discussed in detail as a whole in the workflows, as most of its options can be applied to any workflow. Please consult the respective documentation on how to manage access to translations.

In the following chapters, any user means a user who has access to the translation. It can be any authenticated user if the project is public, or a user with Translate permission to the project.

Translation states

Each translated string can be in one of the following states:

Untranslated

Translation is empty, it might or not be stored in the file, depending on the file format.

Needs editing

Translation needs editing, this is usually the result of a source string change, fuzzy matching or translator action. The translation is stored in the file, depending on the file format it might be marked as needing edit (for example as it gets a fuzzy flag in the gettext file).

Waiting for review

Translation is made, but not reviewed. It is stored in the file as a valid translation.

Approved

Translation has been approved in the review. It can no longer be changed by translators, but only by reviewers. Translators can only add suggestions to it.

This state is only available when reviews are enabled.

Read-only

String is read-only as a result of having read-only flag, being a non-editable source string, or marked such in the translation file.

Suggestions

Suggestions are stored in Weblate only and not in the translation file.

The states are represented in the translation files when possible.

Hint

If the file format you use does not support storing states, you might want to use the Flag unchanged translations as “Needs editing” add-on to flag unchanged strings as needing editing.

Direct translation

The most common setup for smaller teams, where anybody can translate directly. This is also the default setup in Weblate.

  • Any user can edit translations.

  • Suggestions are optional ways to suggest changes, when translators are not sure about the change.

Setting

Value

Note

Enable reviews

off

Configured at project level.

Enable suggestions

on

Useful for users to be able to suggest when they are not sure.

Suggestion voting

off

Automatically accept suggestions

0

Translators group

Users

Or Translate with per-project access control.

Reviewers group

N/A

Not used.

Peer review

With this workflow, anybody can add a suggestion, which needs approval from additional member(s) before it is accepted as a translation.

  • Any user can add suggestions.

  • Any user can vote for suggestions.

  • Suggestions become translations when given a predetermined number of votes.

Setting

Value

Note

Enable reviews

off

Configured at project level.

Enable suggestions

on

Suggestion voting

off

Automatically accept suggestions

1

You can set higher value to require more peer reviews.

Translators group

Users

Or Translate with per-project access control.

Reviewers group

N/A

Not used, all translators review.

Dedicated reviewers

With dedicated reviewers you have two groups of users, one able to submit translations, and one able to review them to ensure translations are consistent and that the quality is good.

  • Any user can edit unapproved translations.

  • Reviewer can approve / unapprove strings.

  • Reviewer can edit all translations (including approved ones).

  • Suggestions can also be used to suggest changes for approved strings.

Setting

Value

Note

Enable reviews

on

Configured at project level.

Enable suggestions

off

Useful for users to be able to suggest when they are not sure.

Suggestion voting

off

Automatically accept suggestions

0

Translators group

Users

Or Translate with per-project access control.

Reviewers group

Reviewers

Or Review with per-project access control.

Turning on reviews

Reviews can be turned on in the project configuration, from the Workflow subpage of project settings (to be found in the ManageSettings menu):

_images/project-workflow.webp

Quality gateway for the source strings

In many cases the original source language strings are coming from developers, because they write the code and provide initial strings. However developers are often not native speakers in the source language and do not provide desired quality of the source strings. The intermediate translation can help you address this - there is an additional quality gateway for the strings between developers and translators.

By setting Intermediate language file, this file is used for translating strings to the source language by translators/editors. Once this stage is done, strings are available for translations to target languages, based on what is now a polished source language.

digraph translations { graph [fontname = "sans-serif", fontsize=10]; node [fontname = "sans-serif", fontsize=10, margin=0.1, height=0, style=filled, fillcolor=white, shape=note]; edge [fontname = "sans-serif", fontsize=10]; subgraph cluster_dev { style=filled; color=lightgrey; label = "Development process"; "Developers" [shape=box, fillcolor="#144d3f", fontcolor=white]; "Developers" -> "Intermediate file"; } subgraph cluster_l10n { style=filled; color=lightgrey; label = "Localization process"; "Translators" [shape=box, fillcolor="#144d3f", fontcolor=white]; "Editors" [shape=box, fillcolor="#144d3f", fontcolor=white]; "Editors" -> "Monolingual base language file"; "Translators" -> "Translation language file"; } "Intermediate file" -> "Monolingual base language file" [constraint=false]; "Monolingual base language file" -> "Translation language file" [constraint=false]; }

Source strings reviews

With Enable source reviews enabled, the review process can be applied for source strings. Once enabled, users can report issues with source strings. The actual process depends on whether bilingual or monolingual formats are in use.

For monolingual formats, source string review functions similarly to Dedicated reviewers — once an issue with a source string is reported, it is marked as Needs editing.

Bilingual formats do not allow direct editing of source strings (these are typically extracted directly from the source code). In this case, a Source needs review label is attached to strings reported by translators. You should review such strings and either edit them in the source code, or remove the label.